how to use flash fill on mac spreadsheet

Select both the cells you want to fill and the cells with the examples.Type out the example data you want returned.Using the Flash Fill command from the ribbon. If Flash Fill doesn’t automatically fill the data, you can manually activate it. Using the Flash Fill Command in the Ribbon You can start your examples anywhere in the column, but Flash Fill will only fill downward from there. Note: Flash Fill can’t fill upward with the automatic fill. Excel will then show a preview in light grey and you can accept the results by pressing Enter. You can get it to automatically fill results by typing out the first few examples. Once Excel has figured out the pattern, it will preview the results in a light grey.įlash Fill will work automatically after entering a few examples if it’s enabled in the Excel options.Each example needs to be on the same row as the data it’s based on. The examples provided need to be in the column immediately to the right.You can’t have any empty columns between. The data your Flash Fill is based on will need to be in columns to the immediate left of the location you want to fill.In order to use Flash Fill, your data will need to be set up in a certain way. Go to the Home tab ➜ Fill in the Editing section ➜ Flash Fill in the menu. The Flash Fill command can be found in the Data tab of the ribbon. Go to the Data tab ➜ Flash Fill in the Data Tools section.įlash Fill is so good, they also put it in the Home tab. You won’t have to worry about your version not having a feature. I always recommend getting Office 365 so you’ll always have the latest and greatest in Excel. This includes Excel 2013, 2016, 2019 and Excel for Office 365.Įxcel 2010 or any other previous version will not have Flash Fill. Which Versions of Excel Have Flash Fill?įlash Fill was released in Excel 2013, and any later versions will also have it. Pretty awesome and way easier than creating an Excel formula to do the same thing. com extensions to create the email address. Combine these with periods, symbols and.Transform the last name and company name to lower case.Extract the first letter from the first name and transform it to lower case.

In this case, providing just one example was enough. The example shows how you can use Flash Fill to create an email address from three separate columns containing the first name, last name and company name. Excel will guess the pattern and fill in the rest of the data for you. You only need to provide a couple examples of the results you want. Let me FILL you in on the details! 😆😂🤣 What Does Flash Fill Do?įlash Fill is a data tool in Microsoft Excel that will allow you to combine, extract or transform data based on a few examples.

How to use flash fill on mac spreadsheet